The following guidelines provide information about the Pacific Island Countries Participation Fund (PIC Fund), a contestable fund managed by the New Zealand Aid Programme.
The PIC Fund guidelines provide a transparent and consistent basis for preparing, submitting and appraising competing requests.
The countries within the scope of the programme are: the Cook Islands, Federated States of Micronesia, French Polynesia, the Fiji Islands, Kiribati, Nauru, New Caledonia, Niue, Palau, Papua New Guinea, the Republic of Marshall Islands, Samoa, Solomon Islands, Tonga, Tuvalu, Vanuatu, Wallis and Futuna, and Tokelau.
The objective of the PIC Fund is to increase attendance by Pacific Island citizens at regional and international conferences, where their attendance will strengthen ownership of regional and international development processes.
The designated conference must be consistent with the strategic outcomes as set out in the New Zealand Aid programme's policy statement. These strategic outcomes include:
The PIC Fund will support applications from organisations only (legally incorporated bodies). Organisations should include a copy of their: certificate of corporation, constitution, and latest annual financial statements with their application.
The type of activities supported under this programme will meet the broad programme objective as stated above. Eligible activities may include or contribute to the following:
As a general rule, funding will not be available for:
Applicants should consider the following before submitting proposals:
Funding may cover all or some of the cost of travel, accommodation, meal allowances and conference fees. Contributions from participants or sending institutions to the costs can be an important signal of commitment. It should be noted, the PIC Fund is a 'reimburseable' fund. Funds cannot be provided before the meeting/conference. Payments made are based on actual amounts spent (up to the amount agreed on in the Contribution Towards Expenses letter) and are based on the receipts that are submitted with the invoice following the conference.
The costs of hosting the meeting should be separated out from any costs relating to funding Pacific Island participants' attendance. Only the costs associated with attendance can be met through this fund.
Information on MFAT per diems payable overseas can be found on this website and used for estimating budgets. The New Zealand meal allowance totals are NZ$80.00 a day (breakfast NZ$20.00, lunch NZ$15.00, dinner NZ$35.00, incidentals NZ$10.00). In addition Pacific island country participants staying in New Zealand may claim accommodation at cost up to NZ$150.00 + GST a night per person.
The rates for the countries outside New Zealand show the accommodation and meal allowance as one total figure.
Applicants should note:
|May||1 May 2014|
|August||1 August 2014|
|November||1 November 2014|
|February||1 February 2015|
Fax: +64 4 439 7166
|PIC Fund Application Form.doc||224.5 KB|
|Pacific Island Countries Participation Fund (PIC Fund) Budget Template - FOR EVENTS IN NEW ZEALAND.xls||52 KB|
|Pacific Island Countries Participation Fund (PIC Fund) Budget Template - FOR EVENTS OUTSIDE OF NEW ZEALAND.xls||51 KB|